The annual IEEE-HKN Student Leadership Conference is a signature program of the society and is an opportunity for your chapter to meet with other officers, members, faculty advisers, members of the Board of Governors, and staff. The conference includes opportunities for professional development, leadership training, and networking.

Student Leadership Conference 2018

The annual IEEE-HKN Student Leadership Conference will be hosted by University of Florida in Gainsville, FL, USA. All IEEE-HKN members are invited to attend from 13 April- 15 April 2018 to meet other IEEE-HKN members from around the world and grow their professional and leadership skills while enjoying the weekend.

IEEE-HKN invites Faculty Advisors to attend a special Roundtable discussion at the 2018 SLC. The purpose of our roundtable is to work together to establish the needs and resources that need to be developed to best support our Faculty Advisors and to discuss upcoming programs and priorities of the Board

Your input and experiences are critical to making sure that the Board is building the HKN experience to best support the work of our Faculty Advisors, provide the resources and training important to your success, to provide a the roadmap to the desired experience for Faculty Advisors. The HKN Board of Governors has also included Faculty Advisor recognition as a key element to a successful program.

Please join Faculty Advisor adhoc Chair, Sean Bentley, Board Members Ron Jensen and Jim Conrad for this important session. IEEE-HKN will assist with travel expenses providing an additional $250 travel stipend for our Faculty Advisors.

As the conference rate with the Hilton has sold out, IEEE-HKN has identified hotel options near the University:
(subject to availability)

Should you wish instead to support the Student Leadership Conference or your local Chapters attendance, please consider donating to the HKN Student Leadership fund .
A suggested donation of:
– $131 would cover the cost of one student attending.
– $250 would cover one Chapter attending
– $500 would cover two Chapters attending.

IEEE-HKN provides up to a $250 reimbursement to chapters to cover student attendance. Additionally, a further $250 is available for faculty adviser attendance. Once the conference is over, information will be sent out on how to claim the reimbursement, normally just a simple matter of sending in an expense form and receipts for nationals to process.

Please make sure to check back regularly, as we continue to update the schedule with new and exciting additions!

Registration is open! : register for the conference here!

Registration information (Registration costs include access to all sessions, as well as all meals including Friday Dinner, All meals on Saturday and Sunday Breakfast):

HKN Students: $50

HKN Faculty Advisors: $50

HKN Alumni: $100

Attendees should plan to arrive before Check-in opens at 5:00pm on Friday 13th April, and leave after the final event around 12:00pm on Sunday 15th April

As the conference rate with the Hilton has sold out, IEEE-HKN has identified hotel options near the University:
(subject to availability)

Finding Funding

Here are some potential sources of funding in general, with examples of emails that we’ve sent in the past. Feel free to shamelessly copy them and update as appropriate. Replace Purdue and ECE with your department name as appropriate.

So long as you’re polite, it can’t hurt to ask almost any potential source. In the grand scheme of things, the few hundreds of dollars that most chapters need to be able to attend isn’t outrageously large. Think about what your potential donor cares about, and emphasize the value of trip to your chapter in terms of what the donor is interested in supporting. In-person conversations are generally more likely to be productive than email, especially with busy faculty/staff.

Your ECE/EECS/etc. Department

Your department is a great source; we’ve personally gotten several HKN SLC trips paid for by our department. Ideally, your chapter is engaged with your department chair(s) enough that they know about HKN. Even more ideally, your chair is a member of HKN. (p.s. if they aren’t, you should fix that by initiating them as an honorary initiate!)

An in-person meeting is likely to be most successful at securing funding:

  1. Contact the chair’s administrative assistant to set up a meeting. If you don’t know who that is, stop in any department staff member’s office and ask them — they will want to help you! In-person will be the fastest, but email also works.
  1. Example: (this can be in-person or email, really)
    Hi Lisa,
    I’m the current president of IEEE-HKN, the international EECS honor society. Could I get 15 minutes with Prof. Papaefthymiou to chat about what our chapter’s up to? I’m generally available after 2 pm most days.Thanks,
    Kyle
  1. If you don’t hear back within 2 business days, feel free to politely bump it to the top of their inbox. If you don’t hear back within another business day, figure out where their office is, and go stand in the doorway until they schedule you an appointment with the chair.
  1. The meeting
  1. Setting Up (10 minutes): Introduce HKN to the chair/update them on your chapter’s activities
  1. This depends on how much the chair knows about HKN and what your chapter does.
  2. Emphasize your service activities, especially services you might provide to students in ECE and the college community in general.
  1. The Ask (5 minutes): (hit these points however seems natural)
  1. Introduce the conference and that your chapter is working to send someone to represent your school.
  2. Attending the conference will strengthen your chapter by being able to exchange ideas with other chapters.
  3. HKN HQ provides a $250 travel stipend per chapter, but that won’t entirely cover the flight/drive/hotel.
  4. “Would the ECE department be able to support our chapter and fund the remaining $300?”

If you can’t make an in-person meeting work out, here’s an example email to send to your department chair. Obviously adapt this to your chapter, but here’s what I would send for Beta Epsilon.

Subject: Support for student travel to HKN conference?

Hi Prof. CHANGEME,

I’m currently the president of Michigan’s chapter of IEEE-HKN, the international honor society for EECS students. We have about 50 active members; we’re the group that hosts the Student-Faculty Mixer every semester.

The annual HKN conference is in Gainsville, FL during April, and our chapter is trying to send me. Not only would I be representing Michigan to a bunch of high-achieving students that are likely to go to grad school, but our chapter would be able to exchange ideas with dozens of other chapters.

I’m excited about this opportunity, but financial considerations are currently preventing us from participating. HKN HQ is providing a $250 travel stipend per chapter, but it’s going to cost around $600 for the flight and hotel.

Would the ECE department be able to support our chapter by funding the remaining $350?

Thank you, and have a great day,

Kyle

If you don’t hear back in 2 business days, feel free to politely bump it to the top of their inbox. If you don’t hear back in another business day, I would recommend forwarding the message to the chair’s administrative assistant (see above for figuring out who that is), and ask them to check with the chair to make sure they saw the email.

Your College

  1. Dean:
  1. Getting money from your college is very similar to getting it from your department. You’ll just need to figure out who your dean’s assistant is, and you’ll likely spend more time introducing the org and what you do for the community.
  1. Student Affairs / Student Life
  1. If you have an engineering student affairs office, they might have discretionary funds to support student org activities. If there’s a specific staff member who’s the liaison with orgs, talk to them first. If they don’t have funds, they should be able to help you (try to) find funding from the college or university as a whole.
  1. Corporate Relations
  1. It’s a bit of a long shot, but your engineering corporate relations office might either have money sitting around for student orgs, or know of a corporate partner that might be willing to sponsor your trip, either charitably or in exchange for some type of recruiting.
  2. Go to your college’s website, and if there isn’t an explicit corporate relations group, email someone that has “Development” or something similar in their title.
  1. Example:
    Subject: corporate partner for engineering student org?
    Hi John,I’m president of Michigan’s chapter of Eta Kappa Nu, the electrical and computer engineering honor society. I’m trying to find funding for the chapter to send me to the annual conference. I was wondering if the College is able to connect me with a corporate partner to sponsor my travel in April. I’m not sure if you’re the right person to talk to, so, if not, I would really appreciate it if you could bounce me to someone who would know the answer.Thanks, and have a great day!-Kyle

Student Government

!. Look up the funding guidelines on your student governments’ websites. Some colleges have a single central student government while others have more of a federal system. Regardless of what type of system your school has, each student government will likely want to support your chapter to attend this year’s student leadership conference.

2. Prepare the funding request. Be sure to highlight the aspects of the conference that will enable you to enrich your campus community. This year’s student leadership conference will provide you with numerous resources, including funding sources through IEEE and more that you will be able to share with your fellow students. Further, the personal and professional benefits are immense; attending this conference will help you network with the future leaders of our field as well as companies, academics, and other thought leaders.

3. Request a meeting with your student government’s funding committee leadership (Perhaps the treasurer, vice president of finance, or equivalent) to discuss your request before you submit it. They will be able to help you fine tune the request such that it has the best chance possible for funding.

4. Feel free to touch base with the Epsilon Sigma Chapter conference committee.  (chairs@hkncon.org)

Extra note: Some student governments won’t fund travel or won’t fund events off campus. That’s ok. If you find yourself in a situation where your student government won’t fund a “standard” request to attend the conference; approach it from a different angle. You are asking for funding to bring new skills to campus. You’re going to be able to bring more community service opportunities by learning from other chapters. You’re going to get trained on conducting professional development sessions for your department/college.

Travel directions can be found here

A campus map can be found here

As the conference rate with the Hilton has sold out, IEEE-HKN has identified hotel options near the University:
(subject to availability)

GETTING HERE

FROM I-75

Exit 384 (SR 24/Archer Road) and head east on Archer Road for 2.6 miles to Gale Lemerand Drive (formerly North-South Drive). Turn left onto Lemerand Drive for 1/2 mile to the light at Museum Road. Turn right onto Museum Road for one block, then left into the UF Bookstore and Welcome Center’s driveway.

FROM I-95

Heading south toward Jacksonville, take exit 362B to merge onto I-295. Then take exit 21B and merge onto I-10 West. Next take exit 343 towards Starke and merge onto US 301 South. Follow US-301S to NE State Road 24, then take a right on University Ave, Gainesville. Take a left on SW 13th Street (US 441) then turn right at the light on Museum Road for 1/2 mile. The UF Bookstore and Welcome Center is on the right, just past Center Drive.

FROM US 441 (13TH ST)

Turn west at the light on Museum Road for 1/2 mile. The UF Bookstore and Welcome Center is on the right, just past Center Drive.

FROM GAINESVILLE REGIONAL AIRPORT

Exit the airport drive. Right on SR 222 (39th Avenue) for 4 miles to US 441 (13th Street). Left on US 441 for three miles to the light at Museum Road. Right on Museum Road for 1/2 mile. The Welcome Center is on the right, just past Center Drive.

BY PLANE

The Gainesville Regional Airport is served by two airlines and is located approximately five miles from campus.

For schedules:

Taxi service from Gainesville Regional Airport to campus cost $12-18 depending on the number of passengers and the amount of luggage.

BY BUS

Greyhound provides bus service to Gainesville. Call 1-800-229-9424 or refer to Information and reservations.

Regional Transit Service (RTS) provides bus service throughout campus and the city of Gainesville. Buses are free to UF students. Schedules and route information.

 

DISTANCE FROM UF TO FLORIDA CITIES

Jacksonville – 85 miles

Miami – 331 miles

Orlando – 109

Tallahassee – 144 miles

Tampa – 128 miles

IEEE Entrepreneurship is working with IEEE-HKN to produce a panel on Sunday 15 April 2018at the Student Leadership conference in at the University of Florida, Gainsville between 9:30-11:30am. This panel will be made up of 5-6 Volunteers, divided between specialists in start-up and exciting tech and Entrepreneurship. The panel will be 2 hours in length, and will be presented to the entire SLC body, as well as additional invitees with a cost of $25 per person, or $44 for two registrants.

The 2018 Eta Kappa Nu Student Leadership Conference welcomes attendees to the Technology and Entrepreneurship discussion panel. This years panel will focus on bringing new technology to market while managing a startup company. Discussion topics will include:
  1. The role continuous education plays in your overall success
  2. Unexpected hurdles faced by panelists and what has been learned from them
  3. Transitioning from an educational stage of life to an entrepreneur stage
  4. Common myths and pitfalls to avoid.
Other topics of interest to attendees will be discussed as needed.

The speakers for the panel are:

Click here for Registration

Student Leadership conference 2017

The annual IEEE-HKN Student Leadership Conference was hosted by Purdue University in West Lafayette, IN, USA, between 31 March to 2 April 2017, allowing other IEEE-HKN members from around the world and grow their professional and leadership skills while enjoying the weekend.

The theme was “Worldwide Engineering.”

Register Now!

Click Here to Register

Donate now

Your donation can directly benefit the student at next years SLC, just select the Student Leadership Conference from the “Designation” dropdown

Donate Now

Sponsors and Partners

A huge thanks to all our Sponsors and Partners for this years Student Leadership Conference! If you would like to join our sponsors in supporting the conference, please review the Sponsorship Packet and contact info@hkn.org