The Outstanding Chapter Award (OCA) recognizes excellence in IEEE-HKN chapters for their activities. The award is based on the content and description of chapter activities that are contained in the Annual Chapter Report (which summarizes the chapter’s activities from the previous academic year of 1 July to 30 June).

Deadline to submit applications: 30 September

Prize: Plaque

Note: Though chapters are under no obligation to contend for this award, all chapters are required to submit at least the short-form Annual Chapter Report summarizing their officers and activities. Chapters wishing to contend for the award are encouraged to submit a more comprehensive report covering their activities.

Award purpose

The IEEE-HKN Board of Governors created the OCA to recognize excellence in chapter administration and programs. The award was changed recently so that all chapters, large or small, judged to have exemplary programs, have a chance of being selected.

Award presentation

This award is presented during the Annual Meeting of the Electrical and Computer Engineering Department Heads Association (ECEDHA), held in March each year. Each recipient chapter receives an engraved plaque.

Eligibility

For the purposes of this award, emphasis is placed on service activities to the department, school, community, and chapter. Equally important is promoting the goals of IEEE-HKN by inducting as many eligible undergraduate students, graduate students, and faculty in the IEEE designated technical fields of interest as possible, and by participating in IEEE-HKN student chapter projects.
The Outstanding Chapter Awards Committee utilizes criteria in deciding winning chapter reports, such as service activities that:

  • Improve professional development
  • Raise instructional and institutional standards
  • Encourage scholarship and creativity
  • Provide a public service
  • Further the established goals of IEEE-HKN

Given the standard of scholarship and the qualities of leadership that characterize its members, each chapter holds great potential. Because of the excellence of the chapters that have earned an OCA in the past, the award is traditionally a mark of distinction.

Annual Chapter Reports and the Outstanding Chapter Award

All chapters are required to submit an Annual Chapter Report by 30 June.

If your chapter wishes to be considered for the Outstanding Chapter Award, your chapter must submit an annual chapter report ideally submitted at the end of the academic year details important chapter programs and activities during the previous academic year. This report is also used as the basis for determining the recipients of the OCA.

Though chapters are under no obligation to contend for the award, IEEE-HKN requires all chapters to prepare and submit the annual chapter report to IEEE-HKN headquarters to document their activities. Chapters should also keep a copy for their own files so that future chapter officers have a reference to previous chapter activities.

Chapters wishing to be considered for the OCA should submit a detailed chapter report that includes complete activity descriptions and photographs in a well-formatted report.

Annual chapter reports are due by 30 June for the previous academic year. The OCA Committee reviews the reports and announces the winners the first week of January. Annual chapter reports should be completed electronically.

Selection process

Chapters are judged based on:

  • Activity hours per member: A useful metric for gauging activity level is the average number of activity hours per member. It is obtained by adding up the number of people-hours expended for each activity and dividing that total by the average number of members in the chapter for the year. These average activity levels can be compared to previous recipients of the OCA and judged accordingly.
  • Inducting eligible students and faculty in IEEE-designated technical fields of interest: Not all students invited to join IEEE-HKN do so. Significant weight will be given to chapters with an above-average rate of inducting undergraduate students, graduate students, and faculty members.

In addition to the above, the quality of each service activity (to the department, school, community and chapter) is taken into consideration. In bestowing an award, the standing committee attaches less importance to the number of a chapter’s activities than to their nature and quality. Of critical concern to the committee in judging a chapter are activities to improve professional development, to raise instructional and institutional standards, to encourage scholarship and creativity, to provide a public service, and generally to further the established goals of IEEE-HKN.

Selection Committee (DOC, 54 KB)

2014 - 2015 OCA Recipients

University Chapter
Arizona State University Epsilon Beta Chapter
Binghamton University Kappa Epsilon Chapter
Georgia Institute of Technology Beta Mu Chapter
Iowa State University Nu Chapter
Kansas State University Beta Kappa Chapter
Lehigh University Chi Chapter
Massachusetts Institute of Technology Beta Theta Chapter
Mississippi State University Gamma Omega Chapter
Missouri University of Science &Technology Gamma Theta Chapter
North Carolina State University Beta Eta Chapter
Purdue University Beta Chapter
State University of New York – New Paltz Kappa Omicron Chapter
Texas A&M University – Kingsville Zeta Beta Chapter
UCSI University Mu Alpha Chapter
University of Arizona Iota Xi Chapter
University of California Berkeley Mu Chapter
University of California, Los Angeles Iota Gamma Chapter
University of Colorado at Boulder Rho Chapter
University of Hawaii at Manoa Delta Omega Chapter
University of Michigan Beta Epsilon Chapter
University of Missouri Iota Chapter
Wichita State University Epsilon Xi Chapter

Other information about the Outstanding Chapter Award

February 2016 Press Release: 2014-2015 Outstanding Chapter Award Recipients (PDF, 35 KB)
Current Award Recipients (PDF, 236 KB)
Winning Chapter Reports
Past Award Recipients (PDF, 344 KB)
OCA Award Description and Instructions for Submitting the Annual Chapter Report
Annual Chapter Report Form (minimum report to be completed by all chapters)

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